Questions related to registering the SSS or Social Security System in the Philippines:
When a person has secured an SS number does it mean that one is already an SSS member and therefore has the right to social security benefits?
No. Securing an SS number does not automatically mean a person is already covered as a member. One is considered a member when the employer has reported one for SSS coverage by the employer and has paid at least one month contribution as an employee. For self-employed, OFW or non-working spouse, they should have paid at least one month contribution. Securing an SS number does not mean automatic membership.
What is the effect of non-reporting and non-remittance of contributions?
To the Employee
The employee is still entitled to SS benefits even if the employer fails or refuses to remit the SSS contributions.
To the Employer
An employer who does not report temporary or provisional employees is violating the SS law. The employer is liable to the employees and must:
1. pay the benefits of those who die, become disabled , get sick or reach retirement age;
2. pay all unpaid contributions plus a penalty of three percent per month; and
3. be held liable for a criminal offense punishable by fine and/or imprisonment.
To the Self-employed Person
A self-employed person who fails to register with the SSS will also be fined and/or imprisoned.
However, in the event the self-employed person does not realize earnings in a given month, payment of SSS contributions for that month is no longer required.
To the Self-employed and Voluntary Member
A self-employed and voluntary member who fails to remit contributions after membership is approved, may pay the monthly contribution prospectively but is not allowed to pay contributions retroactively from the month no contribution payments were remitted.
In the case of the covered non-working spouse, if the person gets employed later, or becomes self-employed or an OFW, the membership shall be reclassified accordingly as employed or self-employed or OFW.
Can a member withdraw his membership with the SSS?
No. When a person registers for SSS membership in any capacity, either as an employee-member during employment, or as a self-employed or voluntary member the person becomes a member for life.
During such time that the member fails to remit contributions, the benefits and loan privileges provided by SSS can still be availed of for as long as the member meets the qualifying conditions for entitlement thereto.
What happens to the coverage of a member who has received a lump sum benefit for permanent total disability and is re-employed?
The recipient of a lump sum permanent total disability who is re-employed or has resumed self-employment or as an OFW or Non-working spouse, not earlier than one year from the date of disability, shall again be subject to compulsory coverage and shall be considered a new member.
Procedure in Registering with the Social Security System or SSS
How can one register with the SSS?
A person registering with the SSS for the first time as a prospective employee should accomplish SSS Form E-1 (Personal Record) and submit it together with the original/certified true copy and photocopy of any of the following: baptismal, birth certificate, driver’s license, passport, Professional Regulation Commission (PRC) Card or Seaman’s Book. In the absence of these documents, any two of the following, one of which recent photo and date of birth, are acceptable.
However, surviving spouses and guardians aged 60 and above securing an SS number for the Annual Confirmation of Pensioners (ACOP) program, may be allowed to submit secondary documents with recent photo and age.
- Alien Certificate of Registration
- ATM card with the cardholder’s name
- ATM card and certification from the issuing bank that the account number belongs to the cardholder, if the card does not bear the cardholder’s name.
- Bank Account Passbook
- Birth/Baptismal Certificate of children
- Certificate form:
-Office of the Southern/Northern Cultural Communities
-Office of Muslim Affairs
- Certificate of Naturalization issued by the Bureau of Immigration
- Company ID
- Company Representative Authorization Card issued by SSS
- Credit Card
- Fishermen’s Card issued by Bureau of Fisheries & Aquatic Resources (BFAR)
- GSIS Card
- GSIS Certificate of Membership
- Health or Medical Card
- ID Card issued by Local Government Units (e.g. Barangay/ Municipality/City)
- ID Card issued by professional associations recognized by PRC
- Life Insurance Policy
- Marriage Contract
- NBI Clearance
- Overseas Workers Welfare Administration (OWWA) Card
- Pag-Ibig Member’s Data Form
- Permit to Carry Firearms issued by the Firearms & Explosives Unit of the Philippine National Police (PNP)
- PHIC Member’s Data Record
- Police Clearance
- Postal ID Card
- School ID
- Senior Citizen Card
- Tax Identification Card/Affidavit
- Transcript of School Records
- Voter’s Identification Card/Affidavit
A married person should also submit a marriage contract upon registration. If with reported children, the birth or baptismal certificate/s of child/ren, if legitimate; should be submitted; if reporting legitimated child/ren birth certificate with annotation “legitimated;†decree of adoption, if legally adopted-children. If reporting illegitimate children, birth or baptismal certificate(s) of children.
In the absence, any of the following stating the relationship to the reported dependent/beneficiary:
- School Record
- Insurance Policy
- Statement before a court
The original or certified true copies of the documents should be presented to the SSS for authentication purposes.
For Employers
Single Proprietorships
An owner of a single proprietorship business should accomplish and submit SSS Form R-1 (Employer Registration) and R-1A (Employment Report).
Partnerships
Any of the partners of a partnership firm should accomplish SSS Forms R-1 (Employer Registration) and (R-1A (Employment Report) and submit these forms together with a photocopy of the Articles of Partnership. The original copy of the Articles of partnership must be presented to the SSS for Authentication purposes.
Corporations
A corporation must accomplish SSS Forms R-1(Employer Registration) and R-1A (Employment Report) signed by its President or any of the corporate officers and submit these forms together with a photocopy of the Articles of Incorporation. The original copy of the Articles of Incorporation must be presented to the SSS for authentication purposes.
Household-Helper Employers
A household employer who has an existing SS number should use this SS number as the employer number and shall be used in all transactions with regard to the household helper.
If no existing SS number, the household employer should get an SS number by accomplishing SSS Form E-1 (Personal Record).
For Self-Employed Members
A self-employed person should accomplish SSS Form RS-1 (Self-Employed Data Record) and submit it together with a photocopy of any of the following baptismal, birth certificate, driver’s license, passport, Professional Regulation Commission (PRC) Card, Seaman’s Book. I n the absence of these documents, any two of the secondary documents mentioned earlier.
A self-employed member who has employees, should also register as an employer and secure an employer ID number which the company must use in all transactions with the SSS.
For Voluntary Members
Separated Members
A member who is separated from employment or ceases to be self-employed/OFW/non-working spouse may continue paying contributions through SSS Form RS-5 using the previously assigned SS number. Posting of said payment will change the membership status from covered employee, self-employed, OFW or non-working spouse to a voluntary paying member.
Non-Working Spouses
A non-working spouse should accomplish SSS Form NW-1 (Non-Working Spouse Record) and submit it, duly signed by the working spouse, with a copy of their marriage certificate.
Overseas Filipino Workers (OFWs)
An OFW should accomplish SSS Form OW-1 (Overseas Worker Record) and submit it together with a photocopy of any of the following: birth certificate, baptismal certificate, driver’s license, valid passport, Professional Regulation Commission (PRC) Card, or Seaman’s Book. In the absence of these documents, any two of the secondary documents mentioned earlier.
How can members change the data in their membership records?
Changes in a member’s record should be reported immediately to the nearest SSS office by accomplishing SSS Form E-4 (Member’s Data Amendment) and submit a photocopy of the following:
- marriage certificate for change of civil status;
- birth or baptismal certificate of children for new/ additional/change of dependents/beneficiaries.
- birth or baptismal certificate or passport for correction of name and date of birth;
In the absence of the above-mentioned documents, submit a Certificate of Loss or Non-availability of the documents from the Local Civil Registrar of the place where the member was baptized and any two (2) of the following secondary documents, one of which with recent photo and date of birth, are acceptable:
- Record of Employment
- GSIS member’s Record
- Certificate from the National Archives
- Alien Certificate of Registration (ACR)
- Birth Certificate of Children
- Certificate of Naturalization issued by the Bureau of Immigration
- Marriage Contract
- Driver’s License issued by LTO
- School records
- Voter’s ID Card or Affidavit duly authenticated by COMELEC
- TIN card
- Life Insurance Policy
- NBI Clearance
- Pag-ibig Member’s Data Form
- PHIC Member’s Record
- Permit to carry firearms issued by the Fire & Explosives Unit, Camp Crame
- Certification from the Office of the Cultural Minorities (Aetas, Negritoes, Mangyans, Manobos, Etc.)
For Muslim members, a certificate form the Sharia Court should always be attached to the supporting documents for the following member’s data change requests:
- marriage certificate for change of civil status;
- certificate of divorce for divorce
- certificate of conversion for conversion
The original or certified true copies of the documents should be represented to the SSS for authentication purposes.
Who are considered the legal dependents of a member?
The legal beneficiaries of a member are the legally married dependent spouse until he or she remarries, the dependent legitimated or legally adopted and illegitimate children, who shall be the primary beneficiaries.
If single, the benefits will go to the dependent parents who are considered the secondary beneficiaries.
In the absence of both primary and secondary beneficiaries, any other person designated by the member as the secondary beneficiary.
When a member loses the SS ID card or cannot remember the SS number, should the member secure another SS number?
No. The SS number assigned to a member is the lifetime number and must always be used in all transactions with the SSS. The member should not secure another number at any other time.
If the member wishes to secure another SS ID card and cannot remember the SS number, it is advisable to inquire from the nearest SSS office.
If a member has more than one SS number, this will cause delay in processing of the claim for benefits or loans in the future. Thus, it is important that a member should have only one SS number.
If a member has more than one SS number, it is important to write or visit the nearest SSS branch to request for the cancellation of the other number/s and consolidation of all of the contributions under the retained SS number. From then on, the retained SS number should always be used in all transactions with the SSS.
Note:
This information is copied directly from the SSS or Social Security System documents and posted here just to share the information to those who are asking me for this. You need to visit the official website of SSS at www.sss.gov.ph for more official information or visit the the nearest SSS office for any official transactions.
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